Take Control of Sample ManagementSimplify the Process
Understand every sample's journey, streamline communication, and empower your team to focus on innovation.
QR Smart Tagging
Effortless Tracking, End-to-End. Instantly assign a smart QR tag to every sample. Track its journey from your studio to your client's hands, effortlessly.
Real-time Notifications
Stay Ahead, Instantly. Know the moment a sample is scanned, moved, or updated. Stop wondering, start knowing – with alerts for every critical moment.
Analytics Dashboard
Smarter Decisions, Clearer Data. Unlock powerful insights. See how your samples move, which ones get attention, and how clients engage – all in one clear dashboard.
Team Collaboration
Work Better, Together. Bring your team together seamlessly. Share access, define roles, and manage samples collaboratively, eliminating crossed wires and confusion.
History Tracking
Full Traceability, Total Peace of Mind. Every sample has a story. Access its complete history – every scan, location, and interaction.
Secure Management
Your Data, Protected. Rest easy with enterprise-grade encryption and robust access controls protecting your valuable sample information.
See SampleSync in Action
Stop guessing where your valuable samples end up. See how simple tracking brings clarity and efficiency.
Where Do Your Samples Actually End Up?
Are your valuable material samples vanishing into a black hole after they reach design studios? It's a common story. Were they valuable, inspiring new designs, or simply forgotten on a cluttered desk?
With SampleSync, every sample gets a smart QR passport. You'll know exactly where each sample goes, how it's being used, and if it's valued or forgotten. And if interest fades, you can easily request its return - ready to inspire someone else.
Stop guessing. Start knowing.
Connecting Designers with our materials
“SampleSync has genuinely changed how we connect with designers for Plasticiet. Before, getting our products in front of the right specifiers could be a real challenge. Now, it is straightforward the platform helps us reach studios that are actively looking for unique materials like ours. It cuts through the usual noise, and we appreciate how it is clearly built by someone who understands both sides of the material relationship. It just works.”
Materials Management Made Simple
Transform how you track and manage materials with SampleSync. From creation to installation, keep everything organised and accessible.
1. Create Digital Profile
Generate a unique QR code for every material. Include specifications, project specific information, and everything your client needs to know in one place. Each piece gets its own digital record.
2. Tag & Connect
Attach the weatherproof QR tag to your material. A quick scan with any phone instantly connects users to all the relevant information - specifications, installation notes, project details.
3. Monitor & Track
Watch your materials move through each stage of the project. Get alerts when they're accessed and track their progress from inital sample to final installation. Complete infomation, every step of the way.
Simple, Transparent Pricing
Track materials efficiently, starting at $159/month. Change or cancel plans anytime. No hidden fees.
Starter
Best for individuals or small teams starting to organise and track their physical materials.
Includes:
- 250 Material IDs: QR tag creation for your items
- Online Material Library: Organise and search your materials
- Email Scan Notifications
- Basic Analytics: Monitor scan frequency and user activity
- Community Forum Access
- Single company account limit
- Single user limit
Professional
Ideal for growing businesses needing deeper insights, client tracking, and team collaboration.
Includes:
- 1,000 Material IDs.
- Advanced Library: Custom tagging, filtering & bulk actions.
- Real-time Browser Notifications & Alerts.
- Detailed Analytics Dashboard: User engagement & exportable reports.
- Priority Support.
- Client Interaction Tracking.
- Unlimited company creation.
- Team Access (up to 5 users).
Enterprise
Tailored solutions for large organisations requiring custom workflows, integrations, and dedicated support.
Includes:
- Unlimited Material IDs & Users.
- Multi-Location Material Management.
- Customisable Data Fields & Categories.
- Advanced Custom Alerting System.
- Dedicated Account Management & Onboarding.
- Full API Access for Integrations.
- Optional White-Labelling.
- Bespoke Analytics & Reporting.
- Granular Role-Based Access Control & SSO.
- Service Level Agreement (SLA).
"Material IDs" are unique digital records for physical items. Exceeding plan limits requires an upgrade. See FAQ for details.
Built from Experience, For both Producers and Designers
Ollie Micek, Founder
Meet Ollie Micek, Founder
SampleSync came from many years of frustration on both sides of the drawing board.
As an architect with a maker's hands and a material obsession, I've lived through every painful step of the material selection process—the endless search for the right tactility, the right finish, only to hit dead ends. I've spent countless hours digging through outdated sample libraries, chasing down product reps who never call back, and watching brilliant materials get overlooked simply because designers couldn't find or specify them due to missing information.
I kept asking myself: "Why is this so damn hard?"
The Problem That Sparked SampleSync
"The disconnect was everywhere. Material producers create incredible materials, both innovative and sustainable, but struggle to get them in front of the right people, with the right information at the right time. Design studios are drowning in samples they didn't ask for while missing the ones they actually need. Specification processes felt more like archaeological digs rather than part of the creative process. I watched too many projects settle for 'good enough' materials because finding the perfect ones—and ensuring they were still available—was just too much work. That's the reality I knew we had to change."
- Ollie Micek
Our Mission: A Clearer Path for Sample Management
SampleSync is the solution I had always wished for when I worked as an Architect. It's a platform designed to foster clarity, efficiency, and genuine connection within the material and design ecosystem. We're committed to providing a straightforward, honest tool that helps material innovators get their products seen and empowers designers to create with confidence, knowing their materials will have their best chance of success.
SampleSync cuts through the noise. We're creating a direct line between material innovators and the designers who get excited about pushing boundaries. No more gatekeepers, no more digging through outdated catalogues for materials no longer in production, no more "we'll get back to you" that never happens.
We're not here to disrupt for disruption's sake. We're here to solve a real problem with a straightforward tool that respects your time and intelligence.
The best projects happen when designers have access to materials that inspire them, not just the ones that are easiest to find. When that connection works—when the right material meets the right vision—that's when spaces come alive.
Frequently Asked Questions
Get answers to common questions about SampleSync and how it can transform your material management workflow.
Still have questions? Contact our support team
Sorting Out Material Samples: We Make it Simple for both Producers & Design Studios
We get it. Managing physical and digital material samples can feel chaotic. SampleSync offers a straightforward way to organise your collections, cut down on unnecessary waste, and make real progress on your sustainability goals.
“The analytics aspect of SampleSync has been a real game-changer for us. Being able to see which samples generate the most interest helps us refine our sustainable material offerings. The tracking data has made our R&D investments much more targeted and effective.”
