Create
1
Build the passport.
Add specs, images, render textures, PDFs — whatever your customers need. Each material gets its own branded page. Takes two minutes.
Loading homepage content
Every sample should move a project forward.
Track every sample. Know which ones matter.
You send samples out and the trail goes cold. SampleSync gives each one a QR code that opens specs, textures, certifications, and a direct contact route. If someone wants the full passport, they register first. You see who engaged, which firm they are from, and when it is actually worth following up.
Built for material teams who need a better follow-up signal without turning the sample programme into a CRM project.
Live passport preview
Start tracking samples (opens in new tab)
Replies within 1 hour
- Live with Plasticiet since
- August 2024
- Sample passports tracked
- 10,000+ since launch
- Rollout approach
- Founder-led — every customer gets hands-on setup.
Trusted by
Live since August 2024 · 10,000+ scans trackedPerfect for you if...
SampleSync is built for material teams who need better follow-up signals.
Here's when SampleSync will transform how you track samples.
Material producers sending 100+ samples per year
When sample volumes get complex, spreadsheets break. SampleSync scales with your growth.
Teams who need to know which architects are actively specifying their materials
See who scanned what, which firm they're from, and when it's worth following up.
Companies who want simple, effective tracking without CRM complexity
SampleSync focuses on one thing: tracking sample engagement. No complex pipelines or custom fields.
Teams who act on engagement data
Turn sample scans into qualified conversations. Know when to follow up and when to wait.
Should you use SampleSync?
1
Do you send 100+ samples per year to architecture firms?
If yes: SampleSync can reduce manual follow-up work.
2
Do you need to know which architects are actually specifying your materials?
If yes: SampleSync shows you who's engaged, not just who received samples.
3
Do you want simple tracking without CRM complexity?
If yes: SampleSync is purpose-built for sample tracking, not general CRM.
Answered “yes” to all three? SampleSync is built for your workflow. Answered “no” to any? A spreadsheet or complex CRM might be better.
What changes
The sample keeps working after it leaves your hands.
Your sample becomes a live sales asset.
vs generic QRThe QR on every physical sample opens a branded page you control — spec sheets, textures, certifications, CAD files. But that's just the start. Every scan, every rescan, every contact request gets logged. By the time someone calls you, you already know they've been looking for three weeks.
Dashboard Preview
Betavs spreadsheet
Every inbound request becomes a managed lead.
When someone fills out the contact form, it doesn't disappear into your inbox. It creates a record you can track: pending, responded, quoted, won, lost. Your whole team sees every request, every reply, every outcome — in one place instead of scattered across email threads.
Livevs spreadsheet
Spot the signal before they call you.
One scan might mean nothing. Repeated rescans over a few weeks usually mean a live project. SampleSync shows that pattern early, so your team can decide who to call back first and who can wait.
Coming soonvs spreadsheet
Automated follow-up before the project goes quiet.
Configure a nudge sequence per material. Holder hasn't rescanned in 30 days? They get a soft prompt. Rescanned three times in a week? Your sales rep gets a Slack message. Set the rules once.
Livevs spreadsheet
Stop reprinting samples nobody wants.
See which materials get rescanned and which ones just sit there. The data is already there — you just need it surfaced.
Coming soonvs spreadsheet
See whether it actually got specified.
When a holder closes a project, mark the outcome. Over time you get your real sample-to-spec conversion rate — the number that proves the programme is working.
Why now
Every untracked sample leaves a blind spot.
A sample may still be under active evaluation when the inbox stays quiet. A scan trail helps distinguish ongoing interest from a dead end.
1
Events create follow-up volume
Trade shows can put many samples into circulation at once. Tracking helps your team prioritise firms that return to a passport.
2
Silence does not mean no interest
When a firm goes quiet, you cannot tell whether the sample was rejected or is still under evaluation. Rescans make that activity visible.
3
Follow-up timing matters more than volume
Rescans give your team a concrete reason to reach out instead of following up on a fixed schedule.
Calculate your sample tracking ROI
Illustrative annual cost of samples that go quiet
€12,600
Planning estimate using a 70% silent-sample rate. Replace it with your own data when available; tracking does not guarantee recovery.
See which firms are actively specifying your materials
Why this exists
Architecture degree from Melbourne. Studied at TU Delft. Five years designing buildings across Rotterdam and Melbourne. Lost 10 days once because a spec'd material got discontinued — sample vanished, no supplier contact. That happened more than once.
Left architecture in 2023, joined Plasticiet (opens in new tab) making recycled plastic sheets. Same problem from the other side: 200 samples out a month, 80% gone without a trace. Their co-founder said "if only we could attach a code to each sample." So I built it.
Currently serving a select group of material producers hands-on. Every customer gets direct founder access, fast response times, and their feedback shapes the product. The rollout is deliberately small because sample tracking shouldn't be a software project — it should just work. No one else building sample-tracking software has manufactured material samples and watched their own products vanish into architectural firms.
In the field
Your samples keep telling you things after they leave the studio.
Where do they end up? Inspiring projects? Sitting in a drawer?
Most samples won't lead to huge orders — but they should lead to insight.
Know who's scanning, what's ignored, and where to follow up.
Stop guessing. Start knowing.
What Plasticiet saw
A follow-up signal you can see.
47
rescans from one architecture firm before Plasticiet knew it was time to follow up.
"We had one architecture firm rescan the same passport 47 times. We knew to follow up, and it converted. That kind of visibility didn't exist for us before."
An architecture firm registered on a Plasticiet passport and kept coming back to the same material. Without the scan trail, it would have looked like silence. With it, the follow-up happened at the right time.
Want A Straight Answer Before You Commit?
I'll tell you quickly whether SampleSync fits your workflow, where it helps, and where it doesn't.
Current rollout: Live with Plasticiet and being shaped with a small number of material teams.
Best fit: Producers who send repeat samples, care about rescans, and want direct follow-up signals instead of guesswork.
Working style: You talk to me directly, not an account manager. If something matters, it gets discussed in plain English.
Working together
- Setup stays hands-on while the rollout is small.
- Feature requests get discussed against real sample workflows.
- You get a clear answer if something is outside the product's scope.
What SampleSync isn't
- Not a CRM. It surfaces intent and can hand that signal to yours.
- Not a logistics tool. It starts once the sample is in the world.
- Not bloated enterprise software. It's deliberately focused on sample follow-up.
How it works
Three moves. One better signal.
Build the passport, attach the QR code, then watch for real project activity instead of guessing which samples matter.
Attach
2
Attach it to the sample.
Print the QR code, stick it on. Your label now links to a full product page — not a sticky note with a phone number.
Capture
3
See who registers.
Architects scan to unlock the passport. They register to get in. You get their name, their firm, and a direct contact request when they're ready to talk.
Pricing
Priced around your sample programme.
Pricing is based on sample volume and team size. Book a call and we'll work out the right setup for you.
Early access
Let's talk.
No tiers, no tables. Tell us about your sample programme and we'll put together a plan that fits.
Roadmap
Where we're going.
The core is live. What's being built now turns scan tracking into a real sales workflow — from first contact to specified project.
Live
6Shipped and running
QR sample passports
Branded page per sample with specs, files, and certifications.
Scan & rescan tracking
Every scan logged. See who, when, and how often.
Global location analytics
Map showing where your samples are being engaged.
Scan-triggered email alerts
Get notified when a sample is scanned by your team.
Holder registration
Architects register to unlock the full passport. You get their contact details.
Webhook integrations
Fire events to your own systems on scan, register, or request.
Beta
3In active testing
Request pipeline
Inbound contact requests land in a managed queue — not just your inbox.
Confirmation emails
Registered holders automatically receive a copy of their own requests.
Request type selection
Requesters specify: information, physical sample, or pricing.
Next
4Building now
Sample lifecycle states
Track each sample: Dispatched → Active → Shortlisted → Specified → Archived.
Request status management
Mark requests as pending, responded, quoted, won, or lost.
Follow-up automation
Set per-material drip rules. Rescanned 3× recently? Slack your sales rep.
CSV & PDF export
Pull scan data, holder lists, and request history into a report.
Later
5On the roadmap
Specification tracking
Close the loop — mark when a sample converts to a specified project.
API key access
Pull your own data programmatically. Connect to any CRM.
Slack & Teams notifications
Hot lead alerts directly to the channel your sales team already uses.
White-label QR pages
Remove SampleSync branding. Your domain, your design.
CRM sync
Push scans and requests directly into HubSpot or Salesforce.
Roadmap order reflects current priorities and may shift based on customer feedback. All timelines are estimates.
Questions
Questions, answered plainly.
Early-stage product, direct answers. If something is narrow, manual, or still being tested, we say that plainly.
Still unclear?
Email a question and get a straight answer instead of a canned nurture sequence.
Final step
Want a straight answer?
I'll tell you whether SampleSync fits your workflow, where it helps, and what I would change first if we worked together.
This conversation is about rollout shape, sample volume, and whether the product is narrow in the right way for your team. If you need a CRM or logistics stack, I'll say that plainly instead of stretching the fit.
Book a demo (opens in new tab)
Replies within 1 hour
What happens next:
I'll look at your current sample flow, where follow-up gets lost, and whether QR-backed rescans would produce signals you'd actually use.
If it is a fit, we keep the rollout small and hands-on. If it isn't, I'll say that plainly.